How to Send a Cease and Desist Letter
Once your cease and desist letter is written, how you send it matters almost as much as what it says. The goal is simple: get the letter into the recipient's hands in a way you can prove later.
Here are your options, which one to choose, and how to keep the records that make the letter count.
Key takeaways
- Certified mail with return receipt is the recommended default — it documents delivery.
- Email is fast but gives weak proof of receipt; use it as a supplement, not a replacement.
- Always keep a copy of the letter and any delivery confirmation.
Choose a delivery method
You can email the letter, hand it over in person, or mail it. Each gets the letter there; they differ mainly in how well they prove the recipient received it.
| Method | Speed | Proof of receipt |
|---|---|---|
| Certified mail + return receipt | A few days | Strong — signature captured at delivery |
| Instant | Weak — easy to deny or ignore | |
| Hand delivery | Immediate | Medium — better with a witness |
Use certified mail for proof
Certified mail with return receipt is the recommended method. It gives you documented proof of delivery, which matters if the conduct continues and you need to escalate. Keep the receipt with your copy of the letter.
Belt and suspenders
- Send by certified mail with return receipt for the record.
- You can also email a copy so the recipient sees it quickly.
- Consider mailing to every address you have for the recipient.
Keep records
Save a copy of the letter, the date you sent it, and any delivery confirmation. If you also emailed it, keep that thread. This record strengthens any later restraining order, complaint, or claim — and it's the main reason to send the letter formally in the first place.
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Start your letterThis article is general information, not legal advice, and does not create an attorney-client relationship. Laws vary by state and situation — for a specific legal problem, consult a licensed attorney in your jurisdiction.